Day in the Life: Gina Kaspar Handles BSM’s Human Resources and Finances
Wednesday, July 26, 2017 9:00 AM
About Gina: Gina has been with BSM Consulting for more than 15 years, originally joining the company as an accounting specialist. Today, Gina serves as BSM’s director of human resources and finance. In her human resources role, Gina is responsible for payroll, employee benefits, onboarding new hires, and insurance. As director of finance, Gina works closely with BSM Accounting Director Patti Towns and BSM President and CEO Bruce Maller on various internal reports, corporate activities (such as BSM’s annual budget and taxes), and state and federal compliance. Below is a peek into a typical Monday workday for Gina.
4:45 a.m. My alarm goes off, and my 15-year-old cat — Boo Kitty — immediately lets the world know that my No. 1 job is to feed her. With that done, I begin my day with a cup of coffee and a nice — but too brief — discussion with my husband, Brian, about our tasks for the day. I’m not much of a breakfast person, so I usually grab a banana before heading out the door.
5:40 a.m. I start my commute up to Incline Village from Minden, Nev. I’m fortunate that I only have to drive over the lowest elevation mountain pass to enter the Tahoe Basin, making my commute into the office much easier than some folks, especially during winter. I’m typically on the road with all the Tahoe construction workers in a pack of busy work trucks — no slowpokes in this crowd!
6:30 a.m. I arrive at work. I boot up my computer, check and respond to emails, review my calendar for meetings, and sort through items on my desk.
7:30 a.m. Most of my coworkers start arriving. Working in HR usually means managing various unplanned employee situations, from finding out who is ill and won’t be in the office that day to helping a team member with insurance issues. I also touch base with Patti Towns and Karen Wallin, our accounting team, to see how their weekend was and discuss any joint projects that are in progress.
8:15 a.m. Today, I have my regular meeting with several department leaders to discuss items on the weekly agenda, HR needs, capacity within each team, and department successes and challenges.
9:15 a.m. This week — as it is every other week — is payroll processing week. I gather employee timesheets, record taken vacation and sick time, prepare several reports, and add any new hires before logging into Paychex to enter the data for our upcoming payroll.
10:45 a.m. I have a quick meeting with Lisa Peltier, our vice president of operations, to go over the final iteration of an internal analysis that I have been working on for my boss, Bruce Maller. I email the report and subsequently answer a couple of questions he poses.
11:15 a.m. Today, I meet with one of our employees who will be leaving her employment with BSM. We are sad to see her go, but we understand her decision to leave. She and I meet for her exit interview and to discuss COBRA and her final paycheck.
Noon: Lunchtime! I stop to heat up and eat my lunch. Like many individuals, I have a bad habit of eating at my desk and not stopping for a lunch break. I often use this time to get caught up on emails or to read through various HR blogs and newsletters, so I am up to date with the latest HR, insurance, or legal compliance news.
12:30 p.m. It’s time to work on some monthly adjusting journal entries and enter in a few monthly accounts payable invoices in QuickBooks. I review our current Humana employee insurance invoice and prepare my supporting spreadsheet document to track insurance changes by employee.
1:15 p.m. In addition to my other duties, I manage our beautiful newly constructed office building in Incline. Like any new building, our two-story facility has some early-life items that need attention — including this past winter's issue of falling ice and snow from the roof. I send a follow-up email on this issue to our contractor as we try to find a solution.
1:45 p.m. I prepare BSM’s accounts receivable checks for today’s deposit.
2:15 p.m. We have an unannounced office visitor today. I talk briefly with a walk-in sales rep who is offering HR solutions and money-saving ideas for the company.
2:30 p.m. Typically, mail has arrived by this time. Today, I sort through the mail and discover a couple of things that need my attention — our quarterly statement from the NV Employment Security Division and a letter from our insurance company wanting to know how many employees were covered under our insurance policy in 2016. We also receive our investment statement, so I reconcile that in QuickBooks.
3:45 p.m. I pack up my things and head out the door to visit the bank. Depending on the day, I may have to stop at more than one bank to make company deposits.
4:00 p.m. (and on): It’s time to start my commute back down the hill. On my way home, I frequently stop in to see my 84-year-old mom who lives near me. Today, I make a stop at the pharmacy to pick up a prescription for her. After I visit my mom, I head home to spend the evening with Brian and Boo Kitty, who needs to be reminded daily that I did not forget about her, and start dinner.
YOUR TURN: What part of Gina’s day did you find the most interesting, and why? Please leave your response in the comment section below.